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DTCP – Directorate of Town and Country Planning

Particulars of Organization, Functions and Duties

Constitution

Government of Tamil Nadu (GoTN) enacted Town & Country Planning Act (T&CP Act), 1971 by repealing Town Planning Act 1920. The Directorate of Town & Country Planning (DTCP) headed by the Director is functioning under the Tamil Nadu T&CP Act, 1971. It functions under the control of Housing & Urban Development Department (H&UD) of the Secretariat. The department has its jurisdiction over the entire Tamil Nadu except Chennai Metropolitan Development Area (CMDA).

Aims/goals of the Directorate

To provide effective land development plans with adequate infrastructural facilities for a conductive living environment required for the society. This is achieved by integrating the physical, economic as well as social planning for the diverse conditions viz., physiography, pattern of urbanization, traditional practices, socio-economic equalities etc., prevalent in different parts of the towns and villages.

  • To achieve socio-economic development of the state through systematic development and regulation of growth of urban and rural areas of the State through Master Plans/New Town Development Plans and Detailed Development Plans.
  • To arrest the rural migration to cities and towns by rural-urban integration through Regional Plans
  • To preserve the historical, heritage and tourism important places in the state.
  • To protect environmentally and ecologically sensitive areas of the state.

FIRST PAGES

NOAH Consultants, With an experienced team of professionals involved in DTCP and DTCP APPROVAL, Aim to simplify your property transactions and formalities for buying, Selling and management by guiding you every step of the process. Propdoc with its years of experience in property related services is truly your one-stop destination.

The Experts behind

DTCP Approval

When it comes to commercial organizations checking for the fulfillment of statutory commitments is very important. Be it a private or public sector company it is imperative to do due diligence while buying a property. Once the property is registered and you wish to start development, Propdoc provides full-fledged consultation for getting the plan approved by following the stipulated DTCP norms for the building. Be it a residential, commercial, industrial or institution, Propdoc has an expert team which specializes in every kind of building developments.

Due Diligence

We do due diligence of the property before we help you get it registered.
Due diligence is a fundamental analyzation of the property with regards to checking of the lineage of the property if it was inherited by the owner with proper documentation and formalities. We also check if they are rightful owners and check disputes while inheriting. Likewise, leaving a long overdue loan against the property you intend to buy is a huge risk any buyer can take. We check if the property is mortgaged for any loan. If it had been mortgaged, we ensure that the loan is fully repaid and the formalities of closing the loan is complete in order to avoid issues while registration and after.

Land Survey

We check for the dimensions of the land and the surroundings to verify it matches the document
It is an integral process before buying a property. Our experienced surveyors conduct a thorough examination of the property in terms of the area and surroundings to make sure they match the claims in the document. This is the topmost priority when it comes to either buying or selling a property. We are equally experienced in handling residential and industrial properties of huge propositions.

Legal Verification

Leave the long reading of legal papers to us! We verify the legalities of property registration for you
To avoid future legal hassles related to the property, it is important you verify legal papers linked to your property. As technical it may sound, we at Propos simplify the process for you by making our experts take care of all the paperwork. The documents are checked for any standing legal proceedings and only upon clearance; we encourage you to make the transaction.

Buying & Selling

We at Propdoc provide holistic support and guidance in buying and selling lands, buildings and other property with complete analysis of legal formalities and more. We identify lands which have long overdue unpaid loans against it and propose them to our clients who are interested. With active negotiation with the bank as well the owner of the land, we come up with amiable proposal to suit all the parties. With all the necessary verification and paperwork, we get the stressed asset registered under our client.

Loan Assistance

Financial assistance to help you buy the property of your choice
If you are looking for a huge investment on a property, we at Propdoc not only verify and be your property connoisseur but also can assist you with availing loans to purchase the property. Our property experts are well-versed with formalities required while applying for a loan against buying a property and hence can ably assist you with the same. With a Direct Selling Agent of a popular bank as one of our partners we can go the extra mile in providing financial assistance.

Subsidy

We check for the eligibility of your projects for government subsidies.
Apart from financial assistance, Propdoc also recognises the possibility of eligible subsidiaries by the government with regards to their project. We ably manage the paper work to avail all the subsidiaries given by the government for projects like colleges, factories etc.

Property Management

Being away from your property can make you anxious about its maintenance. Apart from that tenant management is a whole lot of work altogether. We have a customized process in place to help you out in the limited time you can spare. Propdoc provides all the necessary services right from finding a tenant, closing the rental agreement, property maintenance, tax payments and more to give you peace of mind even when you are miles away.

Project Management

When our clients are looking to purchase land for residential or industrial development, we at Propdoc actively involved in holistic project management right from studying the land and its surroundings to make sure it fits the requirements of the client’s project plan to developing the basic infrastructure to make it DTCP compliant. Along with a detailed proposal for developing the land to make it DTCP compliant, we also help our clients with loan and financial assistance for the same.

Building Permit

The following procedure is applicable for obtaining planning permission and building permit for the following types of buildings:

1ResidentialStilt + 3 floors / Ground floor plus Two floors with 16 dwelling units up to a height of 12 meters with 10,000 Sq.ft area.
2CommercialStilt + 3 floors / Ground floor Plus Two Floors up to a height of 12 meters with maximum built up area of 300 sq.m.
3Industries as [cottage industry/green industry/orange industry]Maximum height of 18.30 meters with:
Unlimited built up area
Maximum H.P. requirement of 200 H.P.Maximum of 100 labourers
4InstitutionalMaximum height of 18.30 meters with unlimited built up area.

For obtaining planning permission of all other buildings other than those mentioned above, the applicant has to submit the application in CMDA.
In Sl.No.1 up to 5,000 sq.ft, the planning permission application to be submitted in online and will be processed in the concerned Zonal Offices.
For area above 5,000 sq.ft and up to 10,000 sq.ft the application to be submitted in online and will be processed in Headquarters, Works Department.
All the application to be submitted in online

Application procedure and documents required for planning permission (if applicable) and building permit
S.NOProcess OwnerProcedure
1ApplicantThe applicant has to register in the citizen portal of the Greater Chennai Corporation by visiting  https://chennaicorporation.gov.in/gcc
The details of the site for which the planning permission and building permit is required is to be submitted in the application form.The applicant also selects the registered architects / Registered Engineer, which enables the application details to be forwarded to the Registered Architect / Registered Engineer to prepare the drawings and submit the planning permission (if applicable) and building permit application for approval.
2Registered Architect / Registered EngineerThe registration made by the applicant for the approval of planning permission and building permit application will be forwarded to the selected Registered Architect / Registered Engineer portal for further process. The Registered Architect / Registered Engineer upon receipt of the request made by the applicant shall make a site visit, collect all the documents from the applicant, prepare the drawing, submit it online for auto-scrutiny to ensure compliance with Development Regulations / Building Rules.
The list of documents collected by the Registered Architect / Registered Engineer is given in Annexure 1.
The Registered Architect / Registered Engineer shall enter the registration details, inspection document details and Auto-DCR details online.The application fee is to be paid online by the Registered Architect / Registered Engineer for admitting the application..
3Assistant Executive EngineerThe application submitted by the Registered Architect / Registered Engineer will be assigned a unique application number against which all the documents submitted online will be received in the Assistant Executive Engineer’s portal for further process. The Assistant Executive Engineer shall  make a site visit within 7 days from the date of receipt of application by selecting a date on the portal, which will also be intimated to the Licensed Surveyor and applicant through SMS and e-mail.
During inspection, the plan submitted online is verified for the following:

  1. Site boundary measurements
  2. Access to the public road
  3. Measurement of the road width
  4. Surroundings of the plot to ascertain whether the plot abuts any drains, channels, water bodies etc.
  5. Zoning of Land

After making the site visit on the scheduled date, the Assistant Executive Engineer (AEE) shall submit the inspection report within 48 hours of site inspection online, which can be viewed by the applicant and Registered Architect / Registered Engineer.
After site inspection, the documents enclosed online are verified by the Assistant Executive Engineer. If the plan and information furnished by the applicant do not provide all the particulars necessary to process the application satisfactorily the Assistant Executive Engineer within 15 days from the date of receipt of plans or application

requires the production of such further particulars and details as it deems necessary. The message will be sent through SMS and email. The applicant or Registered Architect / Registered Engineer shall upload the requested documents online within 15 days from the date of such request made, else the application shall be processed with the available documents.

If the documents enclosed are sufficient for approval, the planning permission (if applicable) and building permit application shall be submitted for approval to the Executive Engineer.

4Executive EngineerIf any further clarification / documents required by Executive Engineer, the application will be sent back to the Assistant Executive Engineer through the portal.
On receipt of the intimation for requirement of documents / clarification sought, the Assistant Executive Engineer shall intimate the clarification/documents to the applicant.
After receipt of the documents / clarification from the applicant or Registered Architect / Registered Engineer, the application will be submitted to Executive Engineer for approval.If the documents and plan satisfies the requirement of the Executive Engineer, the application will be approved in online and the “Demand Advice” is generated. SMS and e-mail is sent to the applicant requesting to make the payment either in online or by way of the Demand Draft.
5ApplicantThe applicant shall make the payment online.
6Assistant Executive EngineerVerifies the payment done by the applicant and forwards the application to the Executive Engineer.
7Executive EngineerApproves the fees verified by AEE.
8Assistant Executive EngineerGenerate the final building permit online. The applicant will be informed of the approval through SMS and e-mail.
Applicant shall download the certificate online.
9Executive EngineerVerify the plan final permit and approved plan in issued.

Annexure 1 –
Checklist of documents to be submitted for Building Permit

1.1 Checklist of documents to be submitted for Planning Permission / Building Permit

  1. Copy of documents (sale deed / lease deed / power of attorney) self-attested by the applicant.
  2. Patta and adangal details attested by Deputy Tahsildar, if the details are not available in the database of revenue department.
  3. Field Measurement Book (FMB) / Town Survey sketch attested by competent official of concerned department.
  4. Copy of Patta / Chitta / Town Survey Land Records (TSLR) in owner’s name.
  5. Encumbrance certificate for 13 years (in copy obtained up to the date which is not prior to 7 days from the date of submitting application).
  6. Death and Legal heirship certificate if any.
  7. Will Document or probated will copy, if applicable.
  8. If the building is proposed to be located within 15 meters distance from the boundary of a water body or any channel (or) any type of water course the applicant shall submit an undertaking that necessary satisfactory arrangements would be made not to discharge any effluent into the nearby water body and contaminate it.
  9. If the applicant proposes to put up a culvert across the channel / water course, then NOC of the concerned Government agency which is responsible for maintaining the water course has to be obtained.
  10. If the site lies within a distance of 30 m from Railway property boundary, NOC from Railways has to be obtained.
  11. If the site lies within a distance of 50 m on either side of Chennai Metro Rail Limited (CMRL) alignment, NOC from CMRL is required.
  12. NOC from Civil Aviation department (if required as per special rules for the vicinity of Civil Aerodromes), NOC from the competent authority of Air Force (if required as per the notification / order of the concerned Air Force Authority in respect of the area in the vicinity of Air Force Stations).
  13. Structural stability certificate in Form A,B,C duly signed by the owner and including the Architect & Structural design engineer along with their seal and registration number.
  14. NOC from Fire and Rescue Service Department.
  15. For applications under Green Channel, following documents shall be submitted:

(i)     Form duly filled in for certificate of work as per structural design sufficiency, Affidavit of undertaking by developer, architect, structural engineer about the structural stability aspects

(ii)    Form duly filled in for supervision.

(iii)    Form duly filled in for certificate of work as per structural safety requirements.

  1. Drawing related checklist points
  2. Sewage treatment plan details shown in the Building Plan.

1.2 Checklist of documents to be submitted if the plot / land is in approved industrial layout by SIPCOT / SIDCO:

Copy of documents (sale deed / lease deed / power of attorney) self – attested by the applicant.

  1. Encumbrance certificate for 13 years (in copy obtained up to the date which is not prior to 7 days from the date of submitting application).
  2. Death and Legal heirship certificate if any.
  3. Will document or probated will copy, if applicable.
  4. If the applicant proposes to put up a culvert across the channel / water course, then NOC of the concerned Government agency which is responsible for maintaining the water course has to be obtained.
  5. Structural stability certificate in Form A, B, C duly signed by the owner and including the Architect & Structural design engineer along with their seal and registration number
  6. NOC from Fire Service department if required.
  7. If the site lies within a distance of 50 m on either side of Chennai Metro Rail Limited (CMRL) alignment NOC from CMRL.
  8. Drawing related checklist points:
    (a)    Rain water harvesting system shown in the Building Plan.
    (b)    Sewage treatment plan details shown in the Building Plan.
  9. Copy of previously approved plan, if any

Building Approval Process in Corporation of Chennai

  • Corporation of Chennai is issuing planning permits under the delegation of powers issued by the Member-Secretary, Chennai Metropolitan Development Authority to the Regional Joint/Deputy Commissioner for all the ordinary residential buildings / commercial buildings up to 9.0 m in height [Ground floor + First floor (or) Stilt + 2 floors – dwelling unit not exceeding 6 kitchen units and commercial area not exceeding 300 sq.m floor area], Industrial building & Institutional building up to a height of 15.25 meters.
  • Corporation of Chennai is issuing building permit to all type of buildings including the Special Buildings, Multi-Storied Buildings and group development for which the planning permissions are issued by C.M.D.A.
  • The application in this regard are to be submitted in the respective Regional Offices in Corporation of Chennai along with self attested documents. Submission of Notarized documents is not essential
  • The applicant shall not enclose any certificate with regard to tax due along with their application. The details of the tax due are verified in the online provision.
  • The structural design details to be enclosed are to be certified by the structural engineer. Based on the design furnished by the structural engineer the approval is issued. If it is found that the design details and execution of work is not as per the standards during construction or after construction the structural engineer and the applicant shall be held responsible and the registration of the structural engineer shall be summarily rejected.
  • To make the processing of the planning permission applications easier the whole system of processing are computerized. Each and every stage of the processing of the applications are being entered in computer. The applicants / land owners can view the various stages of their application in the website of Corporation of Chennai by referring the application number allotted to them while submission.
  • Moreover SMS alerts / e-mails are sent to the applicants / land owner at each stages. The applicant can act immediately if a letter is sent requesting to furnish additional documents / particulars by seeing the SMS alerts / e-mails. Further if it is sanctioned, the necessary fees to be paid are made known, so that the applicant can make the payment immediately and obtain the permits.
  • The plans are submitted online for checking for Development Regulations and Building Rules and any correction required are informed through online. The applicants shall make the necessary corrections and submit the plan for scrutiny. The Auto-DCR software is used for scrutiny of the plan submitted online.
  • A Checklist is used for verification of the documents while submission of the planning permission application.
  • The site for which the planning permission applications / building applications are submitted by the applicant will be inspected by officials of Corporation of Chennai within 3 days from the date of submission of the planning permission application / building application.
  • The officials for the inspection of the building is randomly assigned by the system and the date of inspection will be intimated to the building owner / applicant immediately on allocation of inspecting officials through SMS alters / E-mail.
  • The application are scrutinized and demand advice are issued within 30 days from the date of submission of the planning permission application building application.
  • If any documents / clarification are further required, it is intimated once and applicant is requested to furnish the same. On receipt of the requested documents / clarifications the application is further processed and approval issued.
  • If the requested documents / clarification are not furnished by the applicant, the application is retuned unapproved, stating the reason for the same.
  • On receipt of the payment for the demand advice the planning permit / building permit are issued within 7 days from the date of receipt of the payment. The SMS alerts/ email are sent to the applicant once the permit are ready.
  • The online submission of the applications are also available in which the applicant shall login and submit the planning permission application.
  • Provision has also been made for online payment for the fees required to issue the permits.

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